Latest critical events logged across all active modules
Timestamp
User
Module
Action
Status
Description
Student Management
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Student
Phone
Department
Campus
Course Year
Gender
Fee Status
Sem Fees
Actions
Add New Student
Fill in the details to register a new student in Firebase
Student Identity & Details
Parents & Guardians
Current Academic Enrollment
Prior Qualifications
Fee Configuration & Referrals
PERMANENT ADDRESS
PRESENT ADDRESS
Edit Student Details
Update the details of the selected student
Student Identity & Details
Family Details
Academic Registration
Secondary Education (10th Std)
Higher Secondary Education (12th Std)
Fee Structure Configuration
Agent / Referral Commission Details
Permanent Address
Present Address
Transfer Campus
Transfer a student from one campus to another and record the change in Firestore
Student ID Cards
Generate and print high-quality campus ID cards
Agents Management
Manage commission agents and track referrals
Agent Name
Contact Number
Email
Campus
Referred Students
Total Commission
Paid Commission
Pending Balance
Added On
Actions
Agent Payout History
Track, search, and manage all commission payouts to agents
Date
Agent Name
Student Referral
Amount Paid
Payment Mode
Ref / Voucher No
Remarks
Actions
Add New Agent
Create a new commission agent in the system
Agent Information
Fill in the details to register a new commission agent
Attendance Module
Daily & monthly tracking
Attendance data not yet in Firestore
Add an attendance collection to your Firestore with fields like studentId, date, present, campus — then connect it here.
Campus Management
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Logo
Campus Name
Short Name
Address
Contact Phone
Website / Pincode
Approved & Affiliated By
Courses
Students
Actions
Loading campuses list...
Add Campus
Configure campus details
No file chosen
Campus Bank Accounts
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Campus Name
Bank Name
Account Number
IFSC Code
Branch Name
Branch Address
Balance
Status
Actions
Loading bank accounts list...
Add Campus Bank Account
Configure bank account details
Financial Years
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Missing Financial Year Configurations
Campus Name
Financial Year
Date Range
Students
Actions
Loading financial years list...
Add Financial Year
Configure financial year details
Courses
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Campus Name
Course Short Name
Course Affiliation
Students
Status
Actions
Loading courses list...
Unmapped Student Courses
The following student records have course codes not defined in the Course Master. You can merge/migrate them in bulk here.
Campus Name
Legacy Course Code
Enrolled Students
Target Master Course
Action
Fix Departments (Unregistered)
The following student records have department names that are not in the Course Master. You can merge/map them to an existing Course Short Name.
Campus Name
Unregistered Department Name
Enrolled Students
Target Master Course
Action
Add Course
Configure course details
Reports & Analytics
Comprehensive financial projections, student metrics, and referral statistics
—
Projected Revenue
—
Total Fee Collected
—
Collection Rate
—
Total Outstanding
Student Report
Complete student list with all Firebase fields. Downloads as CSV.
Fee Report
All admission and semester fee data per student.
Agent Referral Ledger
Agent commissions, payouts, and referral stats.
Campus Performance
Campus collections, registrations, and dues report.
Students per Campus
Students per Department
Referral Type Share
Fee Collection Share
Campus Financial Performance Summary
Campus Name
Active Students
Projected Revenue
Fee Collected
Fee Outstanding
Efficiency Rate
Agent Commission & Payout Summary
Agent Name
Referred Students
Configured Commission
Paid Payouts
Remaining Balance
Payout Status
Showing 0 to 0 of 0 entries
Notifications
Background Sync Queue
Manage offline operations and database synchronization
When you run actions in offline mode or when a database operation fails, they are queued here. The app automatically retries these operations in the background. You can inspect, edit, or delete operations from the queue below.
Action
Collection
Operation Details
Status
Error Message
Actions
Edit Queued Operation
You can edit the JSON text above. For example, if a voucher upload fails because it exceeds Firestore's 1MB limit, search for the "voucherFile" field and set its value to empty quotes (e.g. "voucherFile": "") or a smaller base64 string, then save.
User Profile Settings
Edit Profile Details
SA
Change
Supported: JPG, PNG. Max 500KB (stored free in database)
SA
Super Admin
@admin
Administrator
Contact Number
+91 98765 43210
Allowed Campuses
System Permissions
Active Sessions & Device Management
These are the devices and browser sessions currently logged into your VYSAMOX ERP account. You can revoke any session to log out that device remotely.
Enterprise Database Manager
Create full-system snapshots of the ERP database or restore previous backups with advanced merge and overwrite capabilities.
DANGER: All existing collection data will be deleted first!
Please type RESTORE below to authorize:
Restoring data...0%
Database Restoration Completed
Collections:N/A
Imported:0
Updated:0
Deleted:0
Duration:0s
Status:SUCCESS
Email Notification & Performance Reports
Configure a free Google Apps Script web app endpoint to securely email system performance summaries, financial statistics, and audit reports to your administrator inbox.
Immutable records of all critical actions and security events across the ERP
Timestamp
User
Module
Action
Status
IP Address
Details
Action
Showing 0 to 0 of 0 entries
Audit Log Details
Users & Permissions
Manage user accounts and role-based permissions
Username
Role
Permissions
Created On
Actions
Pending Password Reset Requests
0 Pending
Username
Requested On
IP Address
Actions
Add New User
Configure user accounts and role-based permissions
Permissions Configuration
Collect Semester Fees
Search students and collect fee payments
Student Profile
Campus:
Course/Dept:
Financial Year:
Phone:
Fee Status:
Fee Summary
Total Configured:₹0.00
Total Paid:₹0.00
Total Outstanding:₹0.00
Collection Progress0%
Semester Fee Collection Ledger
Fee Component
Configured Amount
Total Paid
Balance Due
Pay Amount
Action
Receipt History
Receipt No
Fee Component
Amount Paid
Payment Mode
Ref ID
Date Received
Remarks
Action
Collect Other Fees
Search students and collect custom other fee payments
Student Profile
Campus:
Course/Dept:
Financial Year:
Phone:
Other Fees Summary
Total Other Paid:₹0.00
Other Fee Collection Ledger
Fee Component
Default Charge
Total Paid
Pay Amount
Action
Other Fee Receipt History
Receipt No
Fee Component
Amount Paid
Payment Mode
Ref ID
Date Received
Remarks
Action
Other Fees List
Detailed breakdown of all other fees payments received from students
Total Other Fees Received
₹0.00
Cash Payments
₹0.00
Bank / UPI / Online
₹0.00
Receipt No
Student Name
UID
Campus
Department
Fee Component
Amount Paid
Payment Mode
Ref ID
Date Received
Action
Collect Hostel Fees
Search hostel students and collect hostel rent or deposits
Hostel Student Profile
Campus:
Course/Dept:
Financial Year:
Phone:
Hostel & Room:
Allocation Status:
Hostel Fee Summary
Total Rent & Deposit:₹0.00
Total Paid:₹0.00
Total Outstanding:₹0.00
Collection Progress0%
Hostel Fee Ledger
Fee Component
Configured Amount
Total Paid
Balance Due
Pay Amount
Action
Receipt History
Receipt No
Fee Component
Amount Paid
Payment Mode
Ref ID
Date Received
Remarks
Action
Fees Outstanding / Due List
Overview of pending fees balances
UID
Student Name
Campus
Course / Dept
Total Expected
Total Collected
Balance Due
Fee Status
Action
Financial Year Wise Fees Summary
Total financial health by year
Financial Year
Total Students
Expected Revenue
Realized / Collected Revenue
Outstanding Due Revenue
Collection Rate
Daily Collection Report
Audit trail of transactions received
Total Collections
₹0.00
Cash Count
₹0.00
Online Count
₹0.00
Receipt No
Student UID
Student Name
Campus
Fee Component
Amount Paid
Mode
Ref ID
Ledger Account
Time Collected
Action
Receipt / Invoice Viewer
Preview and print transaction receipts
COLLEGE NAME
FEES PAYMENT RECEIPT
Receipt No:
Payment Date:
Student UID:
Fee Component:
Student Details
Academic Details
Name: Phone:
Campus: Department:
DESCRIPTION OF PAYMENT
AMOUNT PAID
Mode of Payment: | Bank Account: | Ref ID: — Remarks: No remarks
₹0.00
Generated by: Super Admin
VYSAMOX Campus Intelligence ERP
Cashier / Accounts Officer
Receipts List
Detailed breakdown of all fees payments received from students
Total Received
₹0.00
Cash Payments
₹0.00
Bank / UPI / Online
₹0.00
Date
Receipt No
Student Info
Campus
Fee Component
Mode
Cash/Bank
Ledger Account
Amount
Action
Payments List
Detailed breakdown of all payment vouchers entered in the system
Total Paid
₹0.00
Cash Payments
₹0.00
Bank Payments
₹0.00
to
Date
Voucher No
Payee Info
Debit Account
Payment By
Amount
Doc Status
Actions
Loading payments list...
Online & App Payment Report
Overview of digital payments received
Receipt No
Student UID
Student Name
Campus
Fee Component
Amount Paid
Digital Mode
Ref / Transaction ID
Date & Time
Action
Staff Directory
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Staff ID
Name
Designation
Department
Contact Info
Joining Date
Net Salary
Actions
Loading staff details...
Add New Staff
Register a new staff member in the system
Edit Staff Details
Modify details of the staff member
Staff Attendance Master
Mark daily attendance and track monthly records for staff members
Staff Attendance List
Staff Member
Designation
Attendance Status
Remarks
Please select Campus and Department filters to display staff.
Total Sheets Marked
0
Average Present Rate
0%
Average Leave Rate
0%
Date
Campus
Department
Marked By
Summary
Action
No attendance sheets found matching the filters.
Attendance Details
Hostel Master
Loading hostels...
Hostel Name
Gender Type
Rooms Count
Address
Status
Actions
Loading hostels list...
Room Inventory
Loading rooms...
Hostel
Room No.
Room Type
Capacity
Current Occupants
Deposit
Monthly Rent
FY
Status
Actions
Loading rooms list...
Add Hostel
Configure hostel details
Add Room
Configure room details and capacities
Existing Rooms
Hostel
Room No.
Type
Capacity
Rent
Deposit
FY
Status
Loading rooms...
Allocate Hostel Room
Assign a hostel room to a student
Student Name
UID
Campus:—
Department:—
Gender:—
Phone:—
Apply Base Monthly Rent to selected months:
Please search and select a student above to proceed with hostel allocation.
Hostel Allocation List
Loading allocations...
Student Name
UID
Hostel
Room No.
Total Rent
Deposit
Allocation Date
Allocated Months
Check-Out Date
Status
Actions
Loading allocations list...
Bulk Upload Students
Import student records from CSV or Excel file
Parsed
0
Valid
0
Duplicates
0
Errors
0
Step 3 — Map Columns
Map file columns to system database fields. Required fields are marked with red *.
Validation Errors (Fix before uploading)
Warnings (Upload allowed, values will be normalized)
All validation checks passed! Ready to upload.
Uploading records to Firestore...0 / 0
Templates & Samples
Core Validation Rules
• Student Name: Must be non-empty string.
• Phone Number: Exactly 10 digits without prefix.
• Email: Standard valid email format.
• Date of Birth: DD/MM/YYYY, DD-MM-YYYY, or YYYY-MM-DD.
• Admission Fees: Numeric values without symbols or commas.
• Fuzzy Duplication Protection: Automatically skips rows that match existing names in selected campus records.
Map Excel Courses
Loaded Data Preview
0 rows
No data loaded. Select a campus and upload a file to preview.
Bulk Upload Staff
Import staff records from CSV or Excel file
Parsed
0
Valid
0
Duplicates
0
Errors
0
Step 3 — Map Columns
Map file columns to system database fields. Required fields are marked with red *.
Validation Errors (Fix before uploading)
Warnings (Upload allowed, values will be normalized)
All validation checks passed! Ready to upload.
Uploading records to Firestore...0 / 0
Templates & Samples
Core Validation Rules
• Staff Name: Must be non-empty string.
• Designation & Dept: Must be non-empty.
• Date of Join: Must be parsed as valid date.
• Base Pay: Must be a positive numeric value.
• Phone Number: Exactly 10 digits without prefix.
• Email: Standard valid email format.
Loaded Data Preview
0 rows
No data loaded. Select a campus and upload a file to preview.
Ledger Master
Manage system account ledgers
Account Ledgers
0 records
Campus
Financial Year
Account Group
Ledger Name
Opening Balance
Status
Actions
Loading ledgers...
Add Ledger
Create a new ledger in the Ledger Master
Fee Ledger Mapping
Link student fee components to Ledger Master accounts
Update Mappings
Select the default Ledger Account for each fee category. When a student fee receipt is generated, the transaction will automatically be linked to the matching ledger under the student's campus and financial year.
Active Fee Mappings List
Fee Component
Mapped Ledger Account
Financial Year(s)
Other Fees Master
Configure additional fee components (such as Admission, Exam, Library, or Transportation fees) and map them to their corresponding General Ledger accounts. System default fees cannot be deleted.
Fee Component Name
Mapped Ledger Account
Default Charge
Created By
Actions
Sub Ledger Master
Manage subsidiary accounts linked to parent ledgers
Subsidiary Ledgers
0 records
S.No.
Campus
Financial Year
Parent Ledger
Sub Ledger Name
Opening Balance
Status
Actions
Loading sub ledgers...
Add Sub Ledger
Configure new subsidiary account ledger mappings
Sub Ledger Configuration
Double Column Cashbook
Detailed register of cash and bank receipts and payments
Opening Balance
Cash:₹ 0.00
Bank:₹ 0.00
Total Receipts (Dr)
Cash:₹ 0.00
Bank:₹ 0.00
Total Payments (Cr)
Cash:₹ 0.00
Bank:₹ 0.00
Closing Balance
Cash:₹ 0.00
Bank:₹ 0.00
to
to
Date
Campus
Ledger
Particulars / Description
Voucher Type
Voucher/Ref No
Receipt Cash (Dr)
Receipt Bank (Dr)
Payment Cash (Cr)
Payment Bank (Cr)
Balance Cash
Balance Bank
Loading cashbook registers...
Add Ledger Payment
Configure and submit payments for ledgers and sub-ledgers